Funding Process for PAC Initiatives:
A guide to the grant application

Proposals

PACs should submit proposals for the use of their grant funds at least three weeks in advance of any expenditures. See below for elements of a proposal.

Each project proposal must have Objectives, Workload Indicators and Measurable Outcomes for evaluating the success of the project. Your community officer should be able to assist you in developing these outcome measures, if you have any difficulty.

If the project cannot be funded or needs further information, I will contact the project manager within three business days of the receipt of the project proposal.

Payments

Once the proposal is accepted, all payment requests for items should be submitted at least two weeks prior to the event at which the items will be needed.

Project Managers must get three price quotes for requested items. A price quote includes: the item name, item description, the unit cost, the number of units, the total cost, and \the vendor’s name/address/phone.

If the item exceeds $5000, the city must follow certain bidding and procurement guidelines and will take several more weeks to be bid, ordered, received and delivered.

All checks will be made out directly to vendors, not individual PAC members.

PAC Project Proposals

Project: Name of Project

PAC: District #

Project Manager: Name of Contact Person for this Project

Project Description: Briefly describe the problem, purpose and project plan. What will your PAC do to accomplish this project? When will you complete this project? What areas of the community will you be addressing with this project?

Objectives: List the performance targets for this project. It may be helpful to create very specific targets, that limit your focus to a particular area and sets specific goals of achievement, rather than more broad goals. For example:

• To increase PAC participation by recruiting 10 citizens in a particular neighborhood to join the local PAC.

• To decrease day-time property crimes in a particular neighborhood.

• To make community members feel safer at a particular local park in the evening hours.

Workload Indicators:

List the project tasks that you will record to indicate the objectives are being met. For example:

• The number of citizens who attend a crime prevention talk.

• The number of flood lights installed in a park area.

• The number times the police patrol a particular area at a particular time.

• The number of locks and alarms distributed.

Measurements:

List the ways in which you will measure how you achieved your objectives. For example:

• Number of new members attending PAC meetings six weeks after the completion of the project.

• Percentage decrease in the number of calls for service at the local park between the hours of 4:30 and 9 PM two months after the completion of the project.

• The percentage increase in the number of citizens who feel safe in the park during the evening hours—determined by a safety survey distributed throughout the community.

Budget:

List each item that you will need to complete your project, the number needed, the cost per unit and the total cost of that line item. Total all line items once you have listed each individually. For example:

4” Flood Light @10.00 each x 25 = $250.00

Dead bolt @3.00 each x 25 = $75.00

Total $325.00